Microsoft Outlook lets you choose what a recipient sees when emailing your calendar.

You can accept all the default settings, but you probably won’t want to do so.įigure A Image: Susan Harkins/TechRepublic. Click Calendar in the Include group.įigure A shows the resulting dialog. When you’re ready to attach your calendar, click the Insert tab. Fill in the appropriate fields, such as the email address and subject. You won’t believe how simple this is: Open a new blank email to initiate the contact, or open an existing email from the person you want to meet to reply. The first step to sending your calendar to someone outside your organization is to create an email and attach your calendar. How to add your calendar to an email in Outlook

There’s no demonstration file, because you won’t need one. I’m using Microsoft 365 desktop on a Windows 10 64-bit system, but you can use older versions. Must-read Windows coverageĭefend your network with Microsoft outside-in security services However, should that option be missing or temporarily not available, you can email the calendar instead. This isn’t an alternative to sharing your calendar with someone in your organization. That way, the recipient sees only what you want them to see. In this tutorial, I’ll show you several ways to fine-tune your availability when sending your calendar to someone outside your organization. SEE: Windows, Linux, and Mac commands everyone needs to know (free PDF) (TechRepublic) It’s tedious and useless, because you can actually send your Microsoft Outlook calendar to someone outside your organization, and the recipient doesn’t need to use Outlook to view your calendar. Have you ever spent a lot of back-and-forth time either leaving voicemails or sending several emails trying to pick a time to meet with someone? By the time you pick a good time for you, the other person has already scheduled that time with someone else. For more info, visit our Terms of Use page. This may influence how and where their products appear on our site, but vendors cannot pay to influence the content of our reviews. We may be compensated by vendors who appear on this page through methods such as affiliate links or sponsored partnerships.

You can share your Microsoft Outlook calendar with people inside and outside of your organization. How to add your calendar to outgoing email in Microsoft Outlook

How to add email to outlook meeting